Time And Attendance Tracking Software: How To Choose A System That Streamlines Your Payroll Process

This guide walks you through every step of the process so that you can streamline payroll and reduce operational costs, from how to set an accurate budget to features that deliver the best value for money. Keep reading to learn how you can implement a time and attendance management app and make the most of your virtual talent.

Time And Attendance Tracking Software: How To Choose A System That Streamlines Your Payroll Process
Learn insider tips to invest wisely in a time tracking system that alleviates HR workload and helps you achieve pay slip perfection!

What You’ll Find In This Ultimate Guide…

1. 8 Steps To Select The Best Time Attendance Management Software

Choosing the best time attendance management software can be time-consuming and resource-draining. You need to conduct a needs analysis, qualify vendors, and research all the pricing plans. And that’s after you set a realistic budget to prevent overspending, which is a challenging process in and of itself. This comprehensive guide can help de-stress the selection process and improve ROI. The key is to break it into manageable steps that you can tackle on your own or delegate to the right team members.

Compile A Software Wishlist

This list contains all the things you can’t do without, whether it’s reporting features or customer training resources. You should also include tech specs, such as which browsers or platforms the software must support. While you’re at it, create another list that has all the selling points you want but aren’t necessarily deal-breakers. These come in handy when it’s time to narrow your shortlist and you need to set top vendors apart from the crowd. For instance, this company offers more advanced support services than the competition.

Develop A Budget And Implementation Timeline

The best time attendance management software needs to fit into your budget. Thus, you need to estimate costs to find the right tool and get top value for money. It’s also crucial to develop an implementation timeline, including setup, personalization, and front-end adoption. The trick is to choose software that’s quick to implement without compromising customization. For example, your backend team can incorporate branding and master all the features within the first week. Likewise, your front-end users are able to track billable hours and invoice clients right after the launch.

Survey Your Team

Employees must use the tool to make the most of their workday, request vacation time, and bill clients. As such, it needs to be easy for them to use and align with personal preferences. So, survey your team to figure out what they need from the tool and gauge their expectations. Which devices will they use to access the app? Which features are they looking for? What are the current challenges the new tool can help you address?

Use An Online Directory To Vet Vendors

Fortunately, you can use an employee attendance tracker directory to qualify vendors and quickly compile a shortlist. Just make sure you choose a reliable directory with a solid online reputation. First and foremost, there should be fraud prevention to ensure that listings are legit. For instance, software vendors need to create an account and all the listings are manually checked before going live.

Evaluate App Features And Price Points

There are two popular places to check vendor pricing options. The first is the online directory, which features starting costs, licensing types, and free trials. The second is the software company’s site or landing page, which usually features more detailed pricing plans. For example, subscription tiers or one-time licensing options. Another crucial consideration is the app’s features. The exclusive directory has a comprehensive list of selling points for each vendor, such as reporting and customization features.

Scope Out Support Services

Every vendor should offer support services to improve tool functionality. This might include phone, email, or live chat support, as well as customer training resources so that you can resolve issues on your own, like tutorials, demos, and step-by-step guides. Start by evaluating their support options in the online directory. Then visit their social media profiles to see how they engage with followers. Another great way to evaluate their customer service and support is to reach out. Contact the vendor with a quick question to see how they respond. Does it take them a week to reply or do they follow up the same day? More importantly, how well do they know their product?

Sign Up For Free Trials

A trial is the most direct way to see if the product is up to your standards. For instance, you get 14 days to explore all the features and evaluate the UI firsthand. Then set up a meeting with the vendor to ask questions and address your main buying concerns. Some vendors provide free demo events instead of trials. In which case, you should contact them for upcoming events or ask if there are recorded webinars that highlight all the USPs.

Submit RFPs To Top Vendors

RFPs (request for proposals) are usually the first point of contact with the vendor. They include all the buying requirements, from budget to implementation timeline. Software providers respond with a proposal that highlights costs, support, and other key selling points. Then you can compare your top choices with the team to make the best buying decision. You may have to follow up for more info. For example, ask vendors to complete questionnaires or set up a one-on-one meeting. Some companies even sign up for free trials after reviewing RFPs to save time.

2. How To Use A Time And Attendance Tracking Directory To Qualify Vendors

An exclusive time and attendance tracking software directory isn’t the only resource at your disposal, but it is the most cost-effective. You can evaluate pricing options, read user reviews, and compare your top choices, which makes it the ideal place to qualify vendors and maximize ROI, especially since it’s free and you can filter results to speed up the search. So, what should you look for in vendor listings? And is there a quick way to size up all the options and compile a shortlist?

Start With A Needs Analysis

Before you can qualify vendors, you need to set realistic expectations for your new attendance tracking system. What are your buying requirements based on current gaps? Which supports services should the vendor provide? Which features do you need to get top value for money? Evaluate business reports, employee surveys, and performance assessments to look for areas of improvement. Then use the data to compile a must-have list for time and attendance management system vendors. Another great resource is in-house recommendations. Has your team used time tracking apps in the past and how do they feel it can help you achieve business objectives?

Use Embedded Filters

The niche directory also has built-in filters to help you eliminate options that miss the mark, as well as see which solutions meet all your buying requirements. Whether it’s features, support, or pricing model, you can even sort listings by rank and focus on platforms with high overall satisfaction ratings. Or, if you know the name of the company, display results in alphabetical order to zero in on their product page. The filters are there to highlight the software that aligns with your use case so that you don’t have to search through the entire directory.

Read The Product Overview

The product overview covers all the essentials, including support services, customer training, tech specs, and customer type. As such, it gives you the opportunity to quickly determine if the product is best for your bottom line. For example, you aren’t willing to sacrifice phone or email support because it gives your team added peace of mind. Likewise, you may be looking for tools intended for SMBs that scale to meet your needs. The product overview also features a brief explanation of the software and its real-world benefits so that you can dive deeper into the ownership perks based on your business gaps.

Evaluate Pricing Options

Of course, it’s always best to submit RFPs to your top choices. However, every time and attendance tracking software directory listing has a pricing options section. This includes starting cost, free trials, and licensing types. You can also see which pricing models are available. For instance, this software is subscription-based and you’re charged per user instead of footing the entire bill up front.

Size Up The Features

Another reason to use a niche directory is that it has a complete features list. Namely, functions that time tracking software buyers look for in their new system. This is because the site understands crucial selling points and the real-world benefits that t

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