More and more organizations are implementing time attendance management software to keep tabs on their telecommuting teams. But is it the right choice for your organization? Can it really help you reduce absenteeism and streamline payroll prep? This ultimate guide has all the insider info to help you make the best buying decision for your business, whether you employ 10 or 10,000. I explore how these tools can boost employee productivity and lighten HR workload. But first, let’s look at the importance of time tracking software for remote work teams.
Here’s what you’ll discover in this ultimate time attendance app guide…
1. The Importance Of Time And Attendance Tracking Software For Remote Work Teams
Contrary to popular belief, time and attendance tracking software isn’t all about micromanaging. In fact, the right tool empowers your remote work teams to take charge of their schedule and boost on-the-job performance. They have oversight of their daily tasks, project milestones, and time-off requests. This allows staffers to achieve a better work/life balance and avoid burnout. In short, it gives every employee the chance to manage their own job agendas and identify personal areas for improvement. But that’s not all…
Improve Workforce Performance
Employees are able to monitor every aspect of their workday and identify personal sticking points. For example, evaluate how long it took them to complete a task or how many days they’ve missed this month. As such, they can improve workplace performance on their own and detect problems early on before manager intervention is required. That said, team leaders get a comprehensive overview of group performance so that they can offer additional support.
Stick To Deadlines
There are two ways that time attendance management software helps prevent missed deadlines. The first is that employees can gauge how much time they’ve spent on the project versus their work capacity. Secondly, they can plan ahead and adjust their schedule to stay on track. For example, devote more time to projects that are due this month instead of next quarter. Maybe they break complex tasks into more manageable work sessions to lower stress levels or get other team members on board to help them wrap up the work in a timely manner, with management’s approval, of course.
One of the primary reasons why organizations invest in staff attendance management software is to simplify payroll. The system automatically monitors clock-ins, work timers, and billable hours. Plus, you can create employee profiles that feature salary/hourly wage details, which makes it easier to issue paychecks, including deductions, and prevent human error. Another benefit is reducing accounts payable/HR payroll expenses because they don’t have to spend as much time on this task.
Empower Remote Staffers
Remote staffers often have the luxury of creating their own schedules or, at least, having more flexibility when it comes to completing tasks. However, they still need a way to track work hours and stay productive. In many ways, time tracking apps walk the fine line between accountability and personal freedom. Employees are empowered to take charge of their own schedule and set their own limits. But they’re also held accountable for missed deadlines and negative habits or behaviors, such as frequent unapproved breaks or days off.
Prevent Employee Burnout
Many employees struggle to maintain a work/life balance, especially if they telecommute. They can answer business emails or join a meeting on any device. However, that may come at the cost of professional burnout, especially if they don’t set personal boundaries. Time attendance and tracking software helps them monitor their work habits more closely. They may not even realize that they’re putting in 12-hour workdays until they start using the app. In many respects, time attendance management software can be an eye-opener that encourages them to reflect on work practices. In addition, many time-keeping apps feature overtime trackers. Employees can request overtime hours and see if they’re approaching their weekly capacity. To illustrate, they’ve already worked 35 out of 40 hours this week, but they still need another 10 to complete the task. Thus, they can ask managers for that additional time to avoid going over the deadline.
Plan Ahead For Staffer Vacations
You don’t want multiple people taking vacations or personal time off at the same time. Unless, of course, it’s a major holiday and the entire office is enjoying some R&R. This is yet another reason to launch time tracking software for your remote teams. Staffers can request time off in the system and view the status. For instance, whether it’s been reviewed by the manager or if it’s been approved/declined. Leaders can also leave notes regarding vacation time, such as why they couldn’t grant the request or other days that might be available. It also helps to ensure that your shifts or projects are always staffed. As an example, two people from the same department want to take personal leave the same week but this is right before the deadline. Can you realistically allow them both to take their vacations if there’s still work to be done?
Get A High-Level Project Overview
How many hours did employees work on the project this week? Which tasks are still left to be done? Are there any upcoming milestones they need to be aware of? Time keeping apps give you a high-level overview of projects, goals, and departmental tasks. Everyone can see which activities and resources are involved, and then fit pertinent job duties into their schedule. This also helps to prioritize project tasks so that everyone can do their jobs effectively. For instance, wrap up their responsibilities so that their co-worker can handle the next phase of the project.
2. How An Employee Attendance Tracker Improves Employee Productivity
Can an employee attendance tracker really make a difference in workplace productivity? The power of time attendance management software lies in personal accountability. Employees can assess their weekly schedules, task completion stats, and time management skills discreetly. They can also use the tool to strike a healthy work/life balance and lower stress levels. It might seem like a tall order for such a targeted app; however, the right time and attendance tracking system can help you maximize internal talent and minimize payroll spending.
Assign Days Off
Productive employees have balance. They don’t work 80 hours without taking any personal time to recharge. But they also do the work and take care of their responsibilities in a timely manner. Most time and attendance tracking systems feature detailed work schedules so that you can assign days off. For example, the team must take weekends off. Thus, they can’t schedule meetings or tasks on these days. Likewise, they’re unable to start work timers, unless they approve overtime beforehand. Think of it as a safety precaution to keep “workaholics” in check.
Accept Remote Employee Requests
Most organizations have dealt with “vacation overlap” disasters. You accidentally granted a time-off request for two employees and now you’re short-staffed. Or you didn’t realize that there is a project deadline at the end of the week and there are still tasks on the to-do list. Time tracking and attendance apps allow you to accept vacation and personal time off requests from remote staffers, and either grant and decline them and provide an explanation. For instance, you might suggest that they take the next week off after the project is complete.
Monitor Individual Performance
One of the drawbacks of telecommuting teams is that you may lose oversight of individual performance. Everyone is scattered around the map, possibly setting their own schedule. However, time attendance management software allows you to assess individual tasks, goals, and project milestones. For instance, how many hours an employee worked today and which tasks they still need to wrap up this week. You can also intervene when staffers fall behind or take longer than expected to complete the activity. Do they really need 5 hours for this part of the project? Can you give them additional resources to speed up the process?
Keep Staffers On Schedule
Some remote employees need a nudge from time to time. Maybe they’re dragging their feet when it’s time to deliver their part of the project, or they’re simply mismanaging their time instead of prioritizing tasks. An attendance tracking system helps you keep everyone on schedule so that peers don’t have to pick up the slack. This also prevents missed dea