Tips To Use The Rapid Authoring Tool Import Video Feature To Reduce Compliance Training Costs

Employees usually loathe compliance online training. Not because it’s irrelevant. They understand company policies and local regulations are necessary. They despise it because it’s boring. Over-dramatized safety demos, long manuals, and even longer instructor presentations are enough to drive anyone mad. However, there is a way to turn things around without going over budget. Your rapid authoring tool should have a video import feature that allows you to upload external multimedia. Here are a few tips to use this cost-cutting function to reduce compliance online training spending.

1. Repurpose Training Webinars

You may already have recorded webinars in your compliance training library. Or shelved resources that are outdated. Use your rapid authoring tool import video feature to bring these assets into the fold and reduce L&D expenses. Add updated images and voiceovers to modernize content. Then edit the footage to omit information that’s no longer relevant. You can even develop microlearning support videos by breaking the event into bite-size chunks. Evaluate your webinar repository to see which assets are worth reusing, even if it requires a creative flair. For instance, you may need to add transitions or hot spots to boost interactivity.

2. Include Tutorials From Video Sharing Sites

Popular video-sharing sites already have an abundance of information your employees can use. But they may not know where to look or which videos align with current objectives. A rapid authoring tool allows you to embed or upload tutorials from these platforms in your compliance training course. Just make certain that the content is available for use and obtain permission if necessary. In lieu of importing videos, create a list of relevant tutorial links based on tasks, departments, and job duties. For example, one list features customer service tasks or tie-in skills.

3. Avoid Product Mishaps With Vendor Demos

Many vendors provide free resources you can incorporate into your compliance training curriculum with the help of rapid authoring software. These demos teach employees the right (and wrong) way to handle and care for the product. As well as common mistakes to avoid and how to deal with unexpected mishaps. For example, what to do if the device suddenly starts to overheat in the workplace. If you’re unable to embed the content into your design, request the video file directly from the company. They want to mitigate risks as much as you do because product malfunctions reflect poorly on their brand.

4. Invite Employees To Produce How-To Videos

Encourage employees to act out compliance tasks on the job and record them for your online training library. Most rapid authoring tools feature built-in assets to enhance production. From cut-out characters to background tracks. They can also use the tool to edit the raw footage and add special effects. These how-to videos are free to create since you don’t have to hire actors or invest in animation tools. The only expenses are time (payroll) and rapid authoring software. A word of warning: employees shouldn’t “try this at home” if dangerous situations are involved. For instance, to reenact hazardous spills or slip-and-fall accidents. You don’t want a workers’ comp claim on your hands just for the sake of a how-to video. Also, give them a list of suitable topics to avoid redundant content and stick to the training plan.

5. Use Built-In Editors And Effects To Update Video Content

Many rapid authoring solutions have editors and special effects libraries. Thus, you can use virtually any video in your multimedia repository to support your current objectives, even videos you’ve previously imported into the compliance training course that no longer suit your needs. Use the tool to cut scenes and replace them with visuals or clips to enhance understanding and fill in the gaps. You can even incorporate special effects to engage employees and highlight particular areas of interest. For instance, a recap scene highlights the main takeaways, so they know to pay close attention. This feature also cut costs, since you don’t have to develop videos from the ground up. Simply use the rapid authoring software to modify existing content to reflect new rules or policies.

6. Add Voiceovers For Complex Tasks To Improve Comprehension

The video import feature goes hand-in-hand with the built-in audio recorder/editor. Upload videos from external sources and add voiceovers to explain the situation or walk employees through the task. As an example, the video explores a safety task to prevent work-related injuries. The voiceover explains why the process is so important, which gear to use, and follow-up protocols that must be in place. Narrate the clip yourself or enlist the help of a staffer who speaks eloquently to improve relatability. Develop a script in advance with timestamps so the voiceover aligns with the visuals.


The rapid authoring software video import feature does have some caveats to be aware of. First and foremost, if you use another creator’s content in your online course you may have to obtain written permission. It’s best to err on the side of caution and request their consent before adding it to your curriculum. Especially if the course is viewable to the public. Another thing to bear in mind is accessibility issues. Some employees may be logging into the compliance online training course using mobile devices. In which case, listening to the video isn’t an option and you may need to include subtitles/captions. As well as optimize the multimedia for mobile viewing. Everyone should have the same opportunity to mitigate risks.

Which rapid authoring tool has the video import feature and meets your other criteria? Use our free online directory to choose the best software for your compliance online training course. You can filter results by use case, pricing model, and deployment type to save time.

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