A staffing company LMS must have features such as allowing for the uploading of scanned documents emailed in by clients. Employees can also be informed about company policy through this software. For example, in HR firms, they can be trained in company policy so that they don’t break rules while signing contracts with clients. An HR company needs an LMS due to the following reasons:
- Utility for employees
Employees need to be updated about client requirements through job descriptions because otherwise, they can’t fulfill them. Apart from employees, the LMS can also distribute information to clients and recruits who might need new information regarding their positions.
- Utility for clients
The LMS is also useful because when a client/company sends assignments for a certain job position, you can upload them to the LMS. Afterward, automatic emails are sent to the job candidates containing assessments that help the staffing company evaluate them for the job.
Clients may also require onboarding solutions for new recruits, and they can get access to these through the LMS. Hence, a staffing company requires an enterprise LMS that can be accessed by various stakeholders.
How To Choose An LMS?
A staffing company needs to evaluate which LMS is the best for its needs. It’s better to shortlist at least three LMS models and then evaluate them for usability. You can get an idea about which is the best one in terms of features and prices this way. After comparing them, you can come to a final decision. To make a buying decision, you can also contact the individual vendors and ask them for a demo. It’s better to understand everything about the LMSs, including their performance reviews by customers, before making a buying decision.
All kinds of LMSs are available in the market. However, a judicious selection has to be made by a staffing company. Coding is needed when you have opted for a free LMS instead of one with a monthly fee for vendor support. As an HR firm, you might not have such coding prowess available in the company. Hence, it’s better to choose an LMS which requires you to pay monthly subscription fees so that the vendor undertakes all the required upgrading tasks. You should also check the support system of such an LMS vendor, whether it’s 24/7 or not. Is the vendor ready to provide you with bespoke reports in case these are required?
It’s best to do a need analysis to find which LMS is better for your organization. Employees are the best resource for getting information about the requirements from the LMS. A staffing company can make sure that its processes are automated through the use of the LMS. These are the essential features of such an LMS:
1. Integrated With A Database
A staffing company LMS is a major time-saver for employees of recruitment agencies. This is because instead of storing all the resumes in folders on the desktop PC, they can store them in the LMS. As soon as they get an email from their clients about a new opening, they can match the key attributes with the LMS database resumes and send emails to desirable candidates. So, instead of searching the mailbox for candidates to whom job emails have been sent, they just have to click on the LMS.
2. Automatic Calculation Of Salaries And Work Hours For Management
The LMS is pivotal for a staffing company that deals with temporary staffing solutions. This is because it can help recruitment agencies in contacting candidates and maintaining their salary records. For temporary employees, the data related to their tenures and salaries is huge and hence needs digitalization. For example, when an opening for a provisional worker is put on the LMS, emails are sent to the labor suppliers about it. This reduces the outbound calls by the staffing agency employees, who might also have to set up interviews for such temporary employees with clients.
In case of brief staffing, since the staffing agency has to pay the salaries of such employees, it has to be aware of the work hours also. When such an LMS is at their disposal, they can automatically get the work hours of these employees after deducting break time every day. This is because when their clients upload the worksheet of these employees onto the LMS, it captures the working hours of the employees.
In the case of both temporary and permanent staffing, if an employee has left a job with a client or has not joined after receiving the offer letter, all the data is stored in the LMS for further reference. Even the salaries paid to the temporary employees are stored in the LMS so that there is no confusion regarding the salary disbursement.
3. Document Sharing
A staffing company must have the provision of document sharing with clients. This way they can ensure that when candidates submit their documents from previous companies they can be shared with the clients for third-party inquiry.
4. Email Notifications
An LMS must be able to easily send emails so that new hires get all the information about their joining, such as the contact person, etc. A welcome email is also sent to new recruits to ensure that they are congratulated on their new job.
5. Document Signing
This is an inevitable necessity because candidates have to sign documents such as an offer letter before they can join the company. Therefore, the LMS should have features for creating digital signatures. The companies can add the documents to this software, and then they are updated when the employee has signed them.
Moreover, now, every employee is required to sign the anti-harassment policy clause before they join the company so that in the future if they are found responsible for harassment, they can be terminated. This is how staffing companies should select an LMS, provided it contains the above-mentioned features.
Originally published at creativtechnologies.com.